ASSOCIATION OF CHIEF BUSINESS OFFICIALS (ACBO),
CALIFORNIA COMMUNITY COLLEGE DISTRICTS CONSTITUTION
ARTICLE I – NAME
Section 1 This organization shall be a self-governing association called the Association of Chief Business Officials (ACBO), California Community College Districts; hereafter referred to as the Association.
Section 2 The Association does not contemplate financial gain or profit to the members thereof and is organized strictly for nonprofit purposes.
ARTICLE II – PURPOSE AND OBJECTIVES
Section 1 The primary purpose of the Association shall be:
Section 2 The objectives of the Association shall be:
Section 3 Limitation clause:
Notwithstanding any of the above statements of purpose, objectives, and powers, this organization shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the specific purpose of this organization.
ARTICLE III – MEMBERSHIP AND REPRESENTATION
Section 1 Regular membership in the Association shall be limited to the seventy-two (72) California Community College Districts.
Section 2 Each California Community College District shall be represented by the District Chief Business Officer (i.e., the District CBO) or his/her designee.
Section 3 Each California Community College District shall be placed in one of ten regions each of which shall elect a district representative to serve on the ACBO Board of Directors.
ARTICLE IV – STATEWIDE MEETINGS
Section 1 Insofar as practicable, there shall be two (2) statewide meetings of the Association held annually at the ACBO conferences. The annual meetings and conferences shall be alternated between the northern and southern regions, but in no event shall more than two (2) consecutive meetings be held in the same region. Specific places and dates of the statewide meetings shall be determined by the ACBO Board.
Section 2 Of the two (2) statewide meetings of the Association held annually, one (1) shall be held in the spring and the other in the fall.
Section 3 The District CBO or his/her designee shall be designated as the District Delegate on all matters presented for action to the Association.
Section 4 Only the District Delegates in attendance at statewide meetings is considered a part of membership for quorum and voting purposes. However, other representatives from a district may attend and participate in discussions held at statewide meetings.
Section 5 Only the District CBO or his/her designee of a district shall have the right to serve as a regional representative on the Association’s Board of Directors.
ARTICLE V – BOARD OF DIRECTORS
Section 1 The ACBO Board shall be constituted by the following provisions:
ARTICLE VI - OFFICERS
Section 1 The officers of the Association shall be President, President-elect, Immediate Past-President, and Secretary-Treasurer. The officers shall each serve two year terms or until their successors are elected by the Association or appointed by the ACBO Board.
Section 2 The President shall be the executive officer of the Association and the chairperson of the ACBO Board. He/she shall also preside over the meetings of the Association, and shall be responsible for calling the statewide meetings and any special meetings as required. He/she shall serve or appoint a designee to the State Chancellor’s Consultation Council. The President shall perform such other duties as required to carry out the purpose and objectives of the Association. The President shall act at the direction of the ACBO Board and shall automatically succeed to the office of Immediate Past-President at the end of his/her term.
Section 3 During the spring conference at the end of the current President’s term of office, the ACBO Board shall nominate to the Association's membership a candidate(s) to serve as the Association's President-elect. The office of the President-elect shall be approved by a majority vote of the District Delegates present.
Section 4 The President-elect shall serve two years in the office and automatically succeed to the office of the President of the Association at the conclusion of the current President's term of office or if, for any reason, the president is unable to complete his/her term. The President-elect, in the absence of the President, shall chair the ACBO Board and perform other duties as required to carry out the purposes and objectives of the Association as directed by the Board.
Section 5 Upon succession of the President-elect to President of the Association, the outgoing President assumes the role of Immediate Past President serving for two years in that office.
Section 6 The ACBO Board shall elect a board member to serve as Secretary-Treasurer for a term of two years. The Secretary-Treasurer shall be responsible for the minutes of the ACBO Board meetings. He/she shall also be responsible to receive and disburse funds of the Association at the direction of the Board and shall keep accurate records of the financial transactions of the Association.
Section 7 Vacancies occurring in the office of the President-elect shall be filled by appointment by the ACBO Board of Directors to the unexpired term. The individual appointed by the Board will be a member of the current ACBO Board of Directors. The appointment will then be presented to the District Delegates at the next statewide meeting for affirmation by a majority of the District Delegates present.
ARTICLE VII – DUES
Section 1 No dues shall be assessed to the membership of the Association.
ARTICLE VIII – RULES OF ORDER
Section 1 The statewide meetings and such special meetings as are called by the ACBO Board, as well as any meeting of the ACBO Board, shall be governed by "Roberts Rules of Order, Revised” and in accordance with the By-Laws of the Association’s Constitution.
Section 2 Quorums at the statewide meetings and such special meetings as are called by the ACBO Board shall consist of 50% or more of the seventy-two (72) district delegates.
Section 3 A District CBO is the official delegate for each of the seventy-two (72) districts and will be identified as such for voting purposes at statewide meetings. A District CBO may designate an individual as Proxy to act on his/her behalf if unable to attend a meeting; however, the Proxy designation must be in writing and presented to the President prior to the statewide meeting being called to order. All issues brought before the membership shall be decided by a majority of those District Delegates present.
Section 4 A quorum at an ACBO Board meeting shall consist of seven (7) of the thirteen (13) members, and all issues brought before the ACBO Board shall be decided by a majority vote of those Directors present at the meeting.
Section 5 A Director may designate another ACBO Board member to vote as Proxy on his/her behalf if unable to attend a board meeting. However, the Proxy designation must be in writing and presented to the President/Chair prior to the meeting being called to order.
ARTICLE IX – RATIFICATION
Section 1 Ratification of the Constitution of the Association of Chief Business Officials (ACBO), California Community College Districts shall be by a minimum of two-thirds (2/3) vote of the Association’s District Delegates present at a statewide meeting.
Section 2 Amendments to the Association’s Constitution shall be approved by the ACBO Board members prior to recommendation of amendments to the Association’s District Delegates for ratification.
Section 3 The approval of amendments by the ACBO Board and the Association’s District Delegates shall be recorded for historical reference and affirmed by the action as being the true, correct, and complete constitution of the Association.
ARTICLE X -- AMENDMENTS
Section 1 Amendments to the Constitution shall be presented to the Association’s District Delegates at least thirty (30) days prior to a statewide meeting or a special meeting called for the purpose of conducting Association business.
ACBO Constitution Amendments by date of action: