ASSOCIATION OF CHIEF BUSINESS OFFICIALS (ACBO), CALIFORNIA COMMUNITY COLLEGE DISTRICTS
BY-LAWS TO THE CONSTITUTION
SECTION I: PURPOSE
These By-Laws to the ACBO Constitution are the general and permanent rules and regulations promulgated by the ACBO Board of Directors for the interpretation and implementation of the provisions of the ACBO Constitution under the authority of Article V, Section 1 (j).
These By-Laws may be adopted, amended, or repealed by a majority vote of those District CBOs or his/her designee present at a statewide meeting which contains a quorum as defined in Article VIII, Section 2 of the ACBO Constitution.
SECTION II: VOTING
On any matter coming before the Association’s membership, each California Community College District shall be entitled to one District Delegate vote to be cast by the District’s Chief Business Officer (CBO) or his/her designee.
SECTION III: ATTENDANCE AT ASSOCIATION MEETINGS
Attendance at statewide Association meetings may be limited to:
- The district Chief Business Officer ( CBO) of each California Community College District or his/her designee, one additional employee from each district’s business or administrative services area; and, for multi-college districts, a college-based business or administrative employee from each college as determined by the District CBO. Space availability at a statewide meeting site may limit participation to only the District Delegate. The Conference chair shall inform the board of such space limitations in a timely manner so that the ACBO Board Directors may notify its regional colleges/districts of any space limitations.
- Persons who may be invited by the Board of Directors.
- Representatives from the California Community Colleges State Chancellor’s’ Office and the Community College League of California.
- Persons involved in the planning and conduct of Association meetings.
- Persons in retirement status from a chief business official position.
SECTION IV: REGISTRATION FEES
The registration fees for the Association’s annual meetings and conferences shall be determined by the ACBO Board of Directors. Sponsored or hosted activities of Association meetings shall be reviewed and approved by the ACBO Board of Directors.
SECTION V: NOMINATION OF BOARD OF DIRECTORS
The President of the Association will convene at each fall statewide meeting the District Delegates for the ten (10) regional areas of the state to elect an area representative to serve on the ACBO Board according to the following election cycles with the area elections staggered on three-year cycles with no more than four regions holding an election in a year.
AREA 1 (cycle 1): Butte, Feather River, Lassen, Redwoods, Shasta-Tehama, Siskiyou
AREA 2 (cycle 2): Lake Tahoe, Los Rios, Mendocino Lake, Napa Valley, Sierra, Solano, Yuba
AREA 3 (cycle 3): Contra Costa, Marin, Peralta, San Mateo, San Francisco, Sonoma
AREA 4 (cycle 3): Cabrillo, Chabot-Las Positas, Foothill-DeAnza, Gavilan, Hartnell, Monterey Peninsula, Ohlone, San Jose-Evergreen, West Valley-Mission
AREA 5 (cycle 2): Kern, Merced, San Joaquin Delta, Sequoias, State Center, West Hills, Yosemite
AREA 6 (cycle 2): Allan Hancock, AntelopeValley, San Luis Obispo, Santa Barbara, Santa Clarita, Ventura, West Kern
AREA 7 (cycle 2): Compton, El Camino, Glendale, Pasadena, Los Angeles, Santa Monica
AREA 8 (cycle 3): Cerritos, Citrus, Coast, Long Beach, Mt. San Antonio, North Orange, Rancho Santiago, Rio Hondo, South Orange
AREA 9 (cycle 1): Barstow, Chaffey, Copper Mountain, Desert, Mt. San Jacinto, Palo Verde, Riverside, San Bernadino, Victor Valley
AREA 10 (cycle 1): Grossmont-Cuyamaca, Imperial Valley, Mira Costa, Palomar, San Diego, Southwestern
SECTION VI: MEETING OF THE BOARD OF DIRECTORS
The ACBO Board of Directors shall meet each year in conjunction with the statewide meetings of the Association and schedule meetings of the ACBO Board to be held on a regular basis throughout the year. Special meetings of the ACBO Board of Directors may also be called by the President at his/her discretion. The President, President-elect, and Secretary-Treasurer shall attend all statewide meetings of the Association.
SECTION VII: ASSOCIATION FUNDS
The funds of the Association shall be maintained in a commercial bank selected by the Secretary-Treasurer. All funds received by the Association shall be transmitted to the Secretary-Treasurer for deposit. All expenses of the Association shall be paid by the Secretary-Treasurer from Association funds. The Secretary-Treasurer may invest surplus funds in insured or fully collateralized interest bearing accounts as directed by the ACBO Board of Directors. Surplus funds may also be invested in a state or local investment fund.
SECTION VIII: COMMITTEES AND TASK FORCES
The two standing committees/task forces of the Association are 1) Facilities Task Force and 2) the Fiscal Standards and Accountability Committee. The Board shall appoint members to the committee based on a recommendation by the chair in consultation with the Association’s President. Every effort shall be made in selecting standing committee members to achieve a level of diversity on each committee based upon district size and organization, geographical location, and expertise of the member in the subject area. Status reports or minutes of committee meetings shall be prepared after each committee meeting and distributed by the committee chair to the ACBO Board of Directors. The Board may also appoint such ad hoc committees as they deem appropriate and committee appointments as requested by the Chancellor’s Office.
SECTION IX: PRESENTATION AT ASSOCIATION CONFERENCES
Conference presentations shall not be used as a vehicle for sales promotion by vendors. Presentations by vendors shall be permitted when the presentation is deemed to be a necessary part of the community college business and financial matters presented by a chief business official of a California Community College District or his/her designee.
Presentations at conferences shall be made by the chief business official of a California Community College District or his/her designee, by an employee of a California Community College, by an employee of a local, state or federal agency, or by invited guests speaking on a subject of general interest to the membership as approved by the ACBO Board of Directors.
SECTION X: ASSOCIATION’S OFFICIAL POSITIONS ON ISSUES
Based on recommendations of the ACBO Board of Directors, the Association may take official positions on issues involving the areas of responsibility of a District Chief Business Officer and consistent with the purpose and objectives of the Association. Positions which the Association supports will be communicated to appropriate legislative advocates in Sacramento. No Association funds will be expended, nor will the Board take an official position on any individual running for public office.
ACBO Constitution By-Laws Amended as follows: